How to Merge Numbers in Excel
Excel is a powerful tool for working with data, but sometimes you may need to combine text and numbers in a single cell or merge multiple cells into one. For example, you may want to add some descriptive text before or after a number, or join the values of different cells with a space or a comma. Or, you may want to merge several adjacent cells into one larger cell and center the content within it.
In this article, we will show you how to merge numbers in Excel using different methods. You will learn how to:
merge numbers
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Use a number format to display text before or after a number in a cell
Combine text and numbers from different cells into one cell by using a formula
Merge cells in Excel
By the end of this article, you will be able to merge numbers in Excel like a pro and create more appealing and informative spreadsheets.
What is merging numbers in Excel?
Merging numbers in Excel means combining two or more numeric values or cells that contain numbers into one. There are different ways to do this, depending on what you want to achieve. For example, you can:
Add some text before or after a number in a cell, such as a currency symbol, a unit of measurement, or a label
Join the values of different cells with or without a separator, such as a space, a comma, or a dash
Merge two or more adjacent cells into one larger cell and center the content within it
Merging numbers in Excel can help you make your data more readable, organized, and meaningful. For instance, you can use merging numbers to:
Format numbers with text without affecting formulas that use those numbers
Create grammatically correct sentences from several columns of data for a mass mailing
Sort a column that contains both numbers and text by using a custom number format
Save space and avoid clutter by merging cells that have the same value or category
How to use a number format to display text before or after a number in a cell
One way to merge numbers in Excel is to use a number format to display text before or after a number in a cell. This method allows you to change how the number appears without changing its value. This means that you can still perform calculations and sorting on the number as usual.
To use this method, follow these steps:
Select the cells that you want to format.
On the Home tab, in the Number group, click the arrow next to the Number Format box.
In the Category list, click Custom, and then click a built-in format that resembles the one that you want.
In the Type field, edit the number format codes to create the format that you want. To display both text and numbers in a cell, enclose the text characters in double quotation marks (\" \"), or insert the text in the format codes using the backslash (\\) as an escape character. For example, to display the number 123 as $123 USD, you can use the format code \"$0.00\\ U\\S\\D\". For more information on how to use number format codes, see this article.
Click OK to apply the format to the selected cells.
Here is an example of using this method to sort a column that contains both numbers and text. Suppose you have a column of data that shows the rank and name of some countries by population, such as 1 China, 2 India, 3 USA, and so on. If you try to sort this column alphabetically, you will get an incorrect order, because Excel will sort by the first character of each cell, which is a number.
To fix this problem, you can use a custom number format to display the rank as text before the country name. For example, you can use the format code \"Rank \\#0\" to show 1 as Rank #1, 2 as Rank #2, and so on. Then, you can sort the column by the country name and get the correct order.
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The following table shows the result of applying this method:
Rank and Name
Rank #1 China
Rank #2 India
Rank #3 USA
Rank #4 Indonesia
Rank #5 Pakistan
Rank #6 Brazil
Rank #7 Nigeria
Rank #8 Bangladesh
Rank #9 Russia
Rank #10 Mexico
How to combine text and numbers from different cells into one cell by using a formula
Another way to merge numbers in Excel is to combine text and numbers from different cells into one cell by using a formula. This method allows you to create various combinations of text and numbers based on your needs. For example, you can:
Add a space, a comma, or any other separator between text and numbers
Add parentheses, brackets, or any other symbols around text or numbers
Add a prefix or a suffix to text or numbers
Convert numbers to text with a specific format, such as date, time, percentage, or currency
To use this method, you can choose from different functions or operators that Excel provides for joining text and numbers. Here are some of the most common ones:
The CONCATENATE function
The CONCATENATE function joins two or more text strings into one text string. You can use this function to join text and numbers from different cells with or without a separator. The syntax of this function is:
=CONCATENATE(text1,text2,...)
Where text1, text2,... are the text strings that you want to join. You can enter up to 255 text arguments for this function.
Here is an example of using this function to join the first name and last name of some employees with a space between them:
ABC
First NameLast NameFull Name
JohnDoe=CONCATENATE(A2," ",B2)
JaneDoe=CONCATENATE(A3," ",B3)
JackDoe=CONCATENATE(A4," ",B4)
JillDoe=CONCATENATE(A5," ",B5)
JakeDoe=CONCATENATE(A6," ",B6)
The CONCAT function
The CONCAT function is similar to the CONCATENATE function, but it has some advantages. It can join up to 32767 text strings into one text string, and it can also join ranges of cells without entering them individually. The syntax of this function is:
=CONCAT(text1,text2,...)
Where text1, text2,... are the text strings that you want to join. You can enter text strings, cell references, or ranges of cells for this function.
Here is an example of using this function to join the first name and last name of some employees with a comma between them:
ABC
First NameLast NameFull Name
JohnDoe=CONCAT(A2,", ",B2)
JaneDoe=CONCAT(A3,", ",B3)
JackDoe=CONCAT(A4,", ",B4)
JillDoe=CONCAT(A5,", ",B5)
JakeDoe=CONCAT(A6,", ",B6)
The TEXTJOIN function
The TEXTJOIN function is another way to join text and numbers in Excel. It allows you to specify a delimiter that separates the text strings, and it also lets you ignore empty cells in the range. The syntax of this function is:
=TEXTJOIN(delimiter,ignore_empty,text1,text2,...)
Where delimiter is the text or character that separates the text strings, ignore_empty is a logical value that indicates whether to ignore empty cells or not, and text1, text2,... are the text strings that you want to join. You can enter up to 252 text arguments for this function.
Here is an example of using this function to join the product name and price of some items with a dash between them, and ignoring any empty cells:
ABC
Product NamePriceDescription
Apple$1.00=TEXTJOIN("-",TRUE,A2,B2)
Banana$0.50=TEXTJOIN("-",TRUE,A3,B3)
Orange$0.75=TEXTJOIN("-",TRUE,A4,B4)
Pear=TEXTJOIN("-",TRUE,A5,B5)
Grape$1.25=TEXTJOIN("-",TRUE,A6,B6)
The ampersand (&) operator
The ampersand (&) operator is a simple way to join text and numbers in Excel. It concatenates two text strings into one text string. You can use this operator to join text and numbers from different cells with or without a separator. The syntax of this operator is:
=text1&text2
Where text1 and text2 are the text strings that you want to join. You can enter text strings, cell references, or other operators for this operator.
Here is an example of using this operator to join the city and state of some locations with a comma between them:
ABC
CityStateLocation
New YorkNY=A2&", "&B2
Los AngelesCA=A3&", "&B3
ChicagoIL=A4&", "&B4
HoustonTX=A5&", "&B5
PhoenixAZ=A6&", "&B6
How to merge cells in Excel
The last way to merge numbers in Excel is to merge cells in Excel. This means that you can combine two or more adjacent cells into one larger cell and center the content within it. This method can help you create titles, headers, or labels that span across multiple columns or rows.
To use this method, follow these steps:
Select the cells that you want to merge.
On the Home tab, in the Alignment group, click the Merge & Center icon.
In the drop-down menu, choose one of the following options:
Merge & Center: This option merges the selected cells into one and centers the content horizontally and vertically.
Merge Across: This option merges each row of the selected cells into one larger cell.
Merge Cells: This option merges the selected cells into one without centering the content.
Unmerge Cells: This option reverses the merging of cells and restores the original cells.
Click OK to apply the option to the selected cells.
Here is an example of using this method to create a title that spans across three columns:
=Merge & Center(A1:C1)
ABC
Data 1Data 2Data 3
Data 4Data 5Data 6
Data 7Data 8Data 9
However, you should be careful when using this method, as it can cause some problems. For example, if you merge cells that contain data or formulas, only the data or formula in the upper-left cell will remain, and the rest will be deleted. Also, if you merge cells that are part of a range or table, you may not be able to use some features, such as sorting, filtering, or subtotaling.
To avoid these issues, you can use a shortcut to merge and unmerge cells quickly. To do this, select the cells that you want to merge or unmerge, and then press Alt + H + M + C. This will toggle between merging and unmerging the selected cells.
Conclusion
Merging numbers in Excel is a useful skill that can help you create more attractive and informative spreadsheets. In this article, we have shown you how to merge numbers in Excel using different methods. You have learned how to:
Use a number format to display text before or after a number in a cell
Combine text and numbers from different cells into one cell by using a formula
Merge cells in Excel
We hope that you have found this article helpful and that you will try out these methods on your own data. If you have any questions or feedback, please feel free to leave a comment below. We would love to hear from you!
FAQs
Q: How do I merge numbers in Excel without losing data?
A: If you want to merge numbers in Excel without losing data, you should avoid merging cells that contain data or formulas, as this will delete the data or formula in all but the upper-left cell. Instead, you can use a number format or a formula to join text and numbers in a single cell without changing their values.
Q: How do I merge numbers in Excel with decimals?
A: If you want to merge numbers in Excel with decimals, you can use the same methods as for merging whole numbers. However, you may need to adjust the number format or the formula to display the decimals correctly. For example, if you want to show two decimal places for a number, you can use the format code "0.00" or the ROUND function.
Q: How do I merge numbers in Excel with percentages?
A: If you want to merge numbers in Excel with percentages, you can use the same methods as for merging other numbers. However, you may need to apply the percentage format or multiply the number by 100 before joining it with text. For example, if you want to show the number 0.25 as 25%, you can use the format code "0%" or the formula "=0.25*100&"%"".
Q: How do I merge numbers in Excel with dates?
A: If you want to merge numbers in Excel with dates, you can use the same methods as for merging other numbers. However, you may need to convert the date to text with a specific format before joining it with other text or numbers. For example, if you want to show the date 1/1/2021 as January 1st, 2021, you can use the TEXT function with the format code "mmmm d\th\,\ yyyy".
Q: How do I merge numbers in Excel with time?
A: If you want to merge numbers in Excel with time, you can use the same methods as for merging other numbers. However, you may need to convert the time to text with a specific format before joining it with other text or numbers. For example, if you want to show the time 9:00 AM as 9 o'clock in the morning, you can use the TEXT function with the format code "h o'\c\l\o\c\k\ \i\n\ \t\h\e\ \m\o\r\n\i\n\g\". 44f88ac181